Know Exactly Where Every Dollar Went at the End of the Day
Consignment Helper's cash reconciliation generates daily cash sheets showing expected vs. actual totals by payment type. Track variances, identify discrepancies, and balance your registers with confidence-even when volunteers are handling the money.
The Challenge: Balancing Registers Without a Trail
It's 6pm on Saturday. Your sale just closed for the day. You've got three registers to balance, each with a mix of cash, credit cards, and checks. Multiple volunteers worked each station throughout the day, and nobody's exactly sure who was working when.
The cash drawer is short $47. Or is it over? The credit card receipts don't match the slips. That check from this morning-did someone already deposit it? Without a clear trail, you're stuck counting and recounting, hoping the numbers eventually make sense.
- ✗Manual counting - Counting cash by hand multiple times to verify totals.
- ✗Missing paper trail - No record of who handled what and when.
- ✗Payment confusion - Mixing up cash, card, and check totals.
- ✗Unexplained variances - Can't explain where discrepancies came from.
Proper reconciliation requires knowing exactly what should be in each drawer before you count it.
How Cash Reconciliation Works
Every transaction is tracked in real-time, giving you expected totals before you count.
Automatic Tracking
Every transaction records the payment type-cash, card, or check. The system knows what should be there.
Generate Cash Sheet
At end of day, pull a cash sheet showing expected totals by register and payment type.
Count & Compare
Count your actual totals. Enter them into the system. See variances highlighted immediately.
Document & Close
Record any notes about variances. Close out the day with a complete audit trail.
Reconciliation Features
Tools to make end-of-day balancing straightforward and accurate.
Daily Cash Sheets
Pre-printed sheets with expected totals for each register. Know what should be there before you start counting.
Variance Alerts
Discrepancies are highlighted automatically. Variances over a threshold trigger alerts so nothing slips through.
Payment Type Breakdown
See totals separately for cash, credit card, debit, and check. Match each type to its source-drawer, card reader, deposit.
Multi-Register Support
Track each checkout station separately. Compare performance and accuracy across registers.
Shift-Level Detail
Break down transactions by time period. Know which shift a variance occurred in for easier follow-up.
Audit History
Every reconciliation is saved. Look back at any day's closing to answer questions or spot patterns.
Real-World Example: End of Day Closing
The Elmwood Elementary PTA sale runs three registers on their busiest day. At 6pm, the volunteer coordinator pulls up the cash reconciliation screen.
Register 1 shows: $1,247 cash expected, $892 credit card, $125 in checks. She counts the drawer-$1,245 cash. The $2 variance is noted. Card receipts match. Checks verified.
Register 2 is exact. Register 3 is $12 over-a customer overpaid and declined change. Noted in the system.
Total closing time: 20 minutes for all three registers, with a complete audit trail.
Reconciliation Confidence
Without Proper Tracking
- • Count cash multiple times hoping for match
- • No idea what totals should be
- • Can't explain variances
- • 45+ minutes per register to close
- • Stress and finger-pointing
With Cash Reconciliation
- • Count once against known expected total
- • Expected amounts calculated automatically
- • Variances documented with notes
- • 10-15 minutes per register
- • Clear audit trail for accountability
Ready to Balance with Confidence?
Know exactly where every dollar went at the end of each day.