Turn Unsold Items Into Community Impact-Tracked and Documented
Consignment Helper's donation tracking makes it easy to manage unsold item donations. Track which consignors opted to donate, coordinate charity pickups, and generate documentation for tax purposes and community impact reports.
The Challenge: Donated Items Without Documentation
After the sale, there's always a pile of unsold items. Some consignors want them back. Others would rather donate to charity than deal with pickup. But tracking who opted for what becomes a nightmare of sticky notes and half-remembered conversations.
When the charity truck arrives, you're scrambling to pull the right items. You can't tell them how much you're donating because you haven't counted. And when your board asks about community impact for the annual report, you're guessing based on "it was a lot of bags."
- ✗Lost preferences - Can't remember who opted to donate vs. pickup.
- ✗No inventory - Donations go out without documenting what or how much.
- ✗Charity coordination - Scheduling pickups without knowing quantities.
- ✗Impact guessing - No real numbers for board reports or PR.
Proper tracking turns a chaotic pile of leftovers into documented community contribution.
How Donation Tracking Works
Capture donation intent at registration, track fulfillment at close, report the impact.
Capture Opt-In
During registration, consignors indicate whether unsold items should be donated or held for pickup.
Track Unsold
The system automatically identifies which items didn't sell and are marked for donation.
Coordinate Pickup
Know exactly what's being donated before the charity arrives. Provide counts and categories.
Generate Reports
Document total donation value for charity partners, consignors, and your organization's records.
Donation Tracking Features
Everything you need to manage unsold item donations professionally.
Opt-In Tracking
Know exactly which consignors chose to donate unsold items vs. requesting pickup. No confusion at close.
Category Breakdown
See donations by category: clothing, toys, equipment, books. Useful for charities with specific needs.
Charity Partners
Track multiple charity recipients if you split donations. Document what went where for complete records.
Value Estimates
Since you have tagged prices, estimate total donation value. Useful for impact reports and charity documentation.
Documentation
Generate donation summaries for charity partners, consignors who donated, and your organization's records.
Impact Reports
Show your board and community the good your sale does beyond fundraising. Real numbers for annual reports.
Real-World Example: Maximizing Community Impact
The Riverside Mothers' Club sale partners with Goodwill and a local shelter. During registration, 68% of consignors opted to donate unsold items rather than pick them up.
After the sale, the donation report shows: 847 items marked for donation, estimated value $4,235. Clothing: 523 items. Toys: 189 items. Books: 135 items.
Clothing goes to the shelter. Toys and books go to Goodwill. Both organizations receive a summary of what they're getting before pickup. The club's annual report includes real donation numbers for the first time.
Last year's report said "many bags of donations." This year: "847 items valued at $4,235 donated to community partners."
Who Benefits from Donation Tracking?
Proper tracking helps everyone involved in the donation process.
For Your Organization
- ✓Real numbers for board reports and PR
- ✓Demonstrate community impact beyond fundraising
- ✓Cleaner close-out with documented disposition
For Charity Partners
- ✓Know what they're receiving before pickup
- ✓Category breakdown for planning
- ✓Professional documentation of contribution
For Consignors
- ✓Easy opt-in during registration
- ✓Confirmation of what was donated
- ✓Feel good about items going to good use
For Sale Coordinators
- ✓Clear list of donation vs. pickup items
- ✓Faster close-out with pre-sorted disposition
- ✓No guessing about consignor preferences
Ready to Document Your Community Impact?
Turn unsold items into tracked, documented contributions to your community.